2024 Annual General Meeting (AGM)
New this year!
PRE-AGM SFYS INFO NIGHT
6:00 - 6:45pm - IN PERSON ONLY. Interactive Overview of SF soccer landscape and SF Youth Soccer's role in it as well as challenges/opportunities
SFYS AGM AGENDA
The AGM is the Annual General Meeting where SFYS team representatives come together to vote on proposals, elect league officials, discuss issues, and award coaches and referees for exceptional work. This is a mandatory meeting that must be attended by one representative from each team in order for the team to remain in "good standing". Each representative will get to place one vote.
7:00 - 7:05pm - Establish Quorum.
7:05 - 7:15pm - Presentation of SFYS Board Nomination Slate and opening for Floor Nominations for SFYS Board
7:15 - Election Runner Voting Opens
7:15 - 8:00pm - Presentations (SFYS FY2023 Recap, State of the League, Member-led Program Updates, Preview of Upcoming 2024 Events, SFYS Announcements, Q&A)
8pm - Meeting Adjourned
2024 AGM : Meeting Follow Up
A huge thank you to everyone who joined us in-person and on-line for the 2024 San Francisco Youth Soccer Annual General Meeting! This year's AGM was held both virtually and in person on Thursday, February 8th at 7pm at the County Fair Building. The meeting included org status, updates and announcements, as well as a vote for the next fiscal year's volunteer board members.
WHAT WERE WE VOTING ON?
Board of Directors
2024 SFYS VOLUNTEER BOARD
- Eloisa Tejero (current co-CFO)
- Hazen Sewell (current VP, Outreach)
- Kelly Allison (current President)
- Lily Kwan (new to the slate)
- Stephen Favrot (current co-CFO)
- Tim Danison (current Secretary)
SFYS 2024 AGM FAQ
Make sure your team has declared their unique Team Parent Voting Representative (must be a parent on the team, may only represent one team), because this is the person (or their designated proxie) who will receive the electronic voting instructions and link.
- Nominate yourself or someone else for the Board of Directors. Note: Nominee must attend 2024 AGM.
Which participating SFYS teams are allowed to vote?
Part of being a member of the SF Youth Soccer community is participation in our annual election of volunteer Board Members - or to run for election yourself! Every team and club that participates with us is considered a Member of SF Youth Soccer and welcome to attend the AGM. Those Member Teams which are independent or part of clubs/orgs with fewer than ten teams have a vote to cast.
Need to update your Team Parent Rep?
Submit your Parent Rep via online form or email Angela : firstname.lastname@example.org with first and last name, address, email and phone number of the unique Team Parent (remember, a parent may be the representative for only one team, but may be proxied to vote for many)
HOW TO ATTEND
For those independent and small club vote-eligible teams, the designated team parent will also receive an email directly from Election Runner with the links to the Volunteer Board ballot. (If a Team Rep can't make it, they are able to authorize a proxy to attend on their behalf, so no worries there.)
Voting Members must be checked in by 7pm to establish quorum. See "Vote Number 1: Confirm Attendance & Establish Quorum" below for details - you can check in any time between 6:00pm and 7:00pm. Please be online by 6:55pm.
- Can't attend? PROXY YOUR VOTE - either to another parent who can attend or to SFYS Staff, who can vote on your behalf. Proxies MUST vote as designated on the Proxy Form, so your vote will count as intended.
Note: If you appoint one of the San Francisco Youth Soccer staff members (ED/Scotty Kober, Program Director/Lee Dunne, Registrar/Barb Yee, Program Manager/David Reardon) to be your proxy, return your completed and signed proxy. Signed proxy forms that assign SFYS staff must be returned by 1pm February 6, 2024. Signed proxy forms that assign anyone else (including their email address) must be returned by 1pm February 2, 2024. Forward the digital proxy or Scan/take a photo of the printed and signed form and email it to email@example.com.
- Overdue : Declare unique Team Parent (Voting) Rep - Declare ASAP
Due Thurs 2/1 : RSVP if attending in person so we can order plenty of food
Due Fri 2/2 : Declare non-SFYS Proxy if you can’t attend in person or online
- Due Tues 2/6 : Declare SFYS Staff as Proxy if you can’t attend in person or online
To Watch the meeting you will simply log in to the meeting livestream via Zoom by 7:00pm. Team Parent Reps will be sent the Zoom link.
ONLINE VOTING INSTRUCTIONS
To Vote online, you (or your confirmed proxy) will have to login to ElectionRunner for two different votes. For each vote you will receive an email with a link for your unique, personalized ID log-in instructions from Election Runner. You will be able to log in from any internet-connected device.
- Vote Number 1: Confirm Attendance & Establish Quorum - *Critical* - This vote is necessary to confirm your attendance. Why? We can’t hold the vote unless we establish a quorum (minimum required per SFYS Bylaws to be in attendance in order for voting to be allowed) between the people physically in attendance AND the people who are online.
You will receive an email from ElectionRunner at 6pm with a link to the quorum vote with your unique Login Information (Voter ID and Voter Key). All you need to do is click on the blue "Click Here to Vote" button and you'll be directed to the ballot. The system requires us to have two options. You must check the 1st option (it's in all caps) to check in.
- Vote Number 2: Vote for 2024 SF Youth Soccer Board of Directors - This vote will determine the 2024 Board of Directors who will serve a term of approximately one year beginning on March 1, 2024.
You will receive an email from ElectionRunner at 7pm with a link to the Board of Directors vote with your unique Login Information (Voter ID and Voter Key). All you need to do is click on the blue button "Click Here to Vote" and you'll be directed to the ballot.
Voting opens at 7:15pm on 2/8. The portal will stay open for the duration of the in-person meeting. To learn more about each candidate, click on the "i" to the left of their name and photo and a pop-up window will appear.
If there is a write-in candidate at the meeting, you may add in their name(s) below the 6 candidates on the ballot. Each write-in candidate you vote for reduces the number of candidates on the slate you vote for by one.
You can vote for a maximum of 6 candidates, but are not required to make 6 votes.
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